DONATED PAID LEAVE HOURS Update Delete

On occasion an employee may, due to an emergency or prolonged illness, be in need of additional paid time off even though there are no paid leave hours remaining in the employee’s bank. Fellow employees may assist in such cases by donating hours from their paid leave bank to the SAU Paid Leave Bank.

The basis for the need of donated paid leave, and the estimated hours needed, shall be approved by the Human Resources Committee which will authorize the Human Resources associate vice president to post a notice of appeal to full-time and part-time employees. Donors will notify and authorize the Human Resources Department in writing the number of hours or days, in the case of salaried employees, they are donating.

Donated hours will be dealt with on the following basis:

1. The donated hours will be converted to dollars at the donor’s hourly rate, then recalculated into hours using the recipient’s hourly rate.
2. Donated hours, or days, will be subtracted from the donor and recorded on the EFT as paid leave used.
3. The recipient’s EFT will be credited with the appropriate number of hours.
4. Donated paid leave has a cap of 200 hours of paid leave per calendar year.