Meeting Schedule
Regular meetings shall be held at least once each semester and, at joint sessions with the Senate, during the summer when necessary.
Special meetings may be called (1) at the direction of the president, (2) by petition as described in “Extent and Limitations of Senate Authority,” (3) by vote of the University Assembly, or (4) by majority vote of the Senate.
Quorum
A quorum for all duly-called regular and special meetings of the University Assembly shall be the members present as defined under “Membership.”
Voting Rules
Normally, voting will be exercised by voice or a show of hands; however, a secret ballot shall be taken at the discretion of the chair or upon the request of a member with the support of ten percent of those present.
Presence of Non-members
University Assembly meetings shall be open to all faculty, staff, and students to the extent that seating is available. The assembly reserves the right to go into executive session for the entire session or a portion thereof at the discretion of the chair or at the request of a majority of the members present.
Agenda
The chair and university president shall prepare an agenda for presentation at the meeting. Members wishing to have a matter discussed at a meeting of the University Assembly must present their requests to the Senate Executive Committee before the agenda is prepared.
Distribution of Minutes
The secretary shall distribute minutes of a University Assembly to faculty and salaried staff within ten working days after the meeting.
Amendments to University Assembly Policies
According to the foreword in the Employee Handbook, revisions in policy, including amendments to University Assembly policies, may be suggested by any employee. Proposed amendments to Assembly policies should be brought to the Senate Executive Committee, which may recommend them to the Senate for consideration. Proposed amendments which are recommended to the Senate must be circulated to each senator at least seven working days prior to the date of the Senate vote. A two-thirds majority vote is required to amend Assembly policies. The Assembly has the right to reconsider any such amendments as provided for under the section “Extent and Limitations of Senate Authority.”
Procedural Questions
The latest edition of Robert’s Rules of Order shall be used as a source of authority for parliamentary questions not covered in this manual.